In Insights, News, Ukraine by Startup Network Europe
Want to support the people of Ukraine? Hiring Remote Workers in Ukraine and outsourcing tasks to Freelancers in Ukraine is a very practical way to help Ukraine, in these sadly uncertain times.
For more information about supporting Ukraine, including organisations to donate to and ways to influence authorities in your country, please visit this list compiled by The Kiev Hub of The Global Shapers Community.
Why hire in Ukraine?
In today’s globalised business environment, the importance of hiring the best talent cannot be overstated. And when it comes to outsourcing IT related roles, Ukraine offers unrivalled quality and cost-efficiency in a wide array of technical disciplines. Here is why the likes of Apple, Microsoft and Samsung Electronics prefer outsourcing to Ukraine:
Global Enterprise Experience 85% of Ukrainian tech workers speak English, and most are experienced in working remotely for international companies. The latest SkillValue Report lists the country among the top five locations with the best developers in the world.
High Education Rate Over 70% of Ukraine’s workforce hold university degrees. According to the latest report by the European Union’s BRDO (Better Regulation Delivery Office), 18,000 tech workers graduate from one of Ukraine’s 800 Universities each year.
Tech-Friendly Regulations The local tax regulations allow foreign companies to work with contracted, self-employed professionals at a flat rate, plus the minimum Unified Social Tax of 819 hryvnia ($30) per month.
Vast Network & Constant Growth From entry-level coders to senior engineers, there is no shortage of IT talent in Ukraine. The nation’s IT sector grew from $250 million in 2005, to $5.4 billion in 2020.
Step #1: Find an Employee or Outsourcer
First off, you should decide whether to hire permanent staff or outsource tasks on a case-by-case basis. Most startups prefer to start small and scale up, but constantly hiring and managing freelancers can become a job of its own. On the other hand, over-hiring is notoriously detrimental in any business. To find the ideal solution for your company, you should consider trying each of the below options.
Hiring and onboarding remotely can be a complex, time-consuming process that requires payroll management and tax filing. That said, if you get lucky, you may find the perfect fit for your company at no extra cost. The below platforms provide direct access to thousands of Ukrainian developers, network engineers, and data analysts.
LinkedIn There are over three million Ukrainian LinkedIn users, and the vast majority of them are IT specialists.
Work UA Work.ua is Ukraine’s top job search platform. Featuring all the utilities of Indeed or Glassdoor, this site offers the largest database of candidates.
Jobs Dou Unlike work.ua, Jobs Dou is a job board specifically for developers, which makes it a great place to start if you want to narrow your search.
Remote Ukraine Remote Ukraine is an employment platform newly created as a seamless way to hire Ukrainian remote tech talents who are forced to escape the ongoing violence. The platform also handles payments, and enables hiring for both short term tasks and long term contracts.
YouTeam YouTeam is an Ukrainian startup that helps companies hire remote developers internationally. YouTeam has a client profile that includes Fortune 1000 companies as well as Y-Combinator startups, and Ukraine is the biggest part of the YouTeam talent network. Currently many Ukrainian developers in the YouTeam marketplace are open to work on new projects.
Recruitment Agencies
Ukraine is home to dozens of time-tested recruitment agencies that can simplify the hiring process. The agencies listed below have access to vast networks of IT professionals. They can choose from a pool of thousands of qualified candidates to find a tailored fit for even the most challenging role.
Make it in Ukraine With no upfront costs, makeitinua.com is a great option for small businesses. The agency will assign you a Dedicated Matchmaker to handpick candidates based on your specific needs. And if you’re not satisfied, there is a one-month risk free trial available.
CNA International Ukraine Established in 2014 and headquartered in Kyiv, CNA International is one of the most successful recruiters in the country. They stand out in a crowded field by focusing on more affordable options. However, they do not work with companies in the gaming sector, or adult domains.
ALCOR ALCOR boasts a pool of 200,000 candidates and specialises in consulting and training services. Their main advantage is a focus on soft skills that are so rare in the IT field.
Skillers While every recruiter out there promises results, Skillers guarantees them. If you are not satisfied with a candidate after the first three months, you are eligible for a free replacement who will make sure the job is completed correctly.
SkyWorker SkyWorker is one of the biggest tech job platforms in Ukraine, and has worked with 800+ international companies (including Deloitte, Samsung and Roku) to hire Ukrainian talents. With 25k+ Ukrainian tech specialists on the platform, SkyWorker can match employer companies with candidates with a diverse range of tech expertise.
Full List of Agencies Browse the below directories for a full list of Ukrainian recruiting firms.
If you only need to outsource specific short-term tasks, look no further than freelancing mills. Here’s where you can find the best freelance coders, web developers, and technicians:
UpWork The world’s biggest and most trusted freelancing platform, UpWork, lets you choose among thousands of IT professionals based in Ukraine.
Fiverr Aside from traditional contracts, Fiverr lets you choose from a wide range of predefined Service Tasks to help streamline your project. Simply click here for a list of Ukraine-based developers, or filter any other service by country.
Freelance Hunt Since its 2005 launch, Freelance Hunt has grown into the most popular domestic outsourcer platform in the country. Though most of their freelancers work in the IT sector, Freelance Hunt also recruits some of the best marketers, translators and admin assistants in Ukraine.
Step #2: Hire your Employee
After you select the best candidate for the job, you will still need a way to manage payroll and ensure compliance with Ukrainian labour laws. Although recent regulations were designed to prop up the IT sector, the administrative side of things remains a bureaucratic nightmare. Luckily, there are multiple ways you can cut through all the red tape.
Globalization Partners helps companies to hire anywhere in the world, without setting up branch offices in new countries. You find the candidate, they onboard the candidate and take responsibility for everything from payroll and benefits, to tax filings and country-specific laws. Click here to read more about hiring remote workers in Ukraine.
Deel is a user-friendly way to convert all your payroll costs into one monthly bulk invoice. Their dashboard allows you to track employees in real time. And the analytics features let you generate reports in minutes.
Papaya Global offers a number of packages geared toward enterprise solutions. Large businesses can benefit from Papaya’s comprehensive software package, though managing the platform can get complicated. The software tracks invoices, time off and compliance data securely.
Pilot.co differentiates itself with low exchange rates and zero markup fees for payroll. In fact, Pilot bundles everything into a single flat monthly fee. They also attract a lot of the best talent because contractors are paid via direct bank transfer, instead of having to deal with e-wallets and foreign currencies. Unfortunately, Pilot is only available to US-based businesses.
Step #3: Set Up Emergency Payroll Options
Though Ukraine’s IT infrastructure remains functional, its citizens are under constant threat of the ongoing Russian invasion. And while Ukrainians have proven they will persevere in the face of any threat, we cannot say the same about the global banking system. Luckily, there are alternative payment methods that can ensure continuity of payroll, and provide much-needed peace of mind to both your employees and your business.
Payoneer offers the security of a foreign bank account with the convenience of a debit card. The app makes spending and withdrawing funds simple anywhere, and online transfers are available in case delivery of the physical card becomes impossible as well.
If an employee owns a MasterCard debit card, Google Pay can be a great option. For you, currency conversions are automated at an optimal rate. Meanwhile, your employees enjoy the added benefit of contactless payments in case they lose access to their bank cards.
Cryptocurrencies are the most effective safeguard against a possible failure of traditional banking in Ukraine. Blockchain technology was made for uncertain circumstances, allowing anyone to store their funds securely, even in a war zone. By memorising the 16-word passphrase of a crypto wallet, employees can literally store savings inside of your mind. And with the tracking and invoicing tools available for free on Coinbase, you can track and analyse payroll on any scale.
Note: On August 24th, Startup Network Europe will host The Ukraine Startup Conference 2022, where we will give advice about hiring remote workers in Ukraine. We will also showcase amazing Ukrainian Startups and connect them with investors from across the world.
3 Options for Hiring an Employee From Another Country
Set Up a Legal Entity. Setting up an entity in another country is the traditional method for companies looking to hire international employees and build a long-term, global presence. ...
Employers will still need to conduct the appropriate right to work checks. However, in these circumstances, some of the documents used to demonstrate right to work may be unconventional as the Home Office has offered special visa schemes and fast-tracked immigration processes for Ukrainian refugees.
The Remote for Refugees program is available to help Ukrainians and anyone who has been displaced by this conflict. If you're looking to hire Ukrainian refugees remotely, Remote can provide employer of record services to help you hire and onboard refugee talent at no cost to you.
Set Up Local Entities and Use Multi-Country Payroll
Generally, a company must establish an entity in a country if it wishes to hire and pay employees there. A company that has set up an entity in one or more foreign countries can outsource a multi-country payroll provider to pay its international employees.
Without a work visa, your remote workers can visit your office for business meetings. With a work visa, they can spend part of their time working from your office, and the rest of it working from anywhere in the world.
If you're planning to work from a specific country for a prolonged period of time, a tourist visa usually won't be enough to keep you in the country (though sometimes it will be). In those cases, you're going to need to apply for a digital nomad visa.
Employers with a Home Office issued sponsor licence can recruit Ukrainian nationals by allocating a certificate of sponsorship so they can apply for a skilled worker visa, but the vacancy has to be genuine and the applicant has to meet the skill and minimum salary threshold for the skilled worker visa.
A new tool connects potential sponsors with Ukrainians they've never met. Two months ago, as millions of Ukrainians had been displaced by the Russian invasion, the U.S. government announced a unique new program: Any American can sponsor a Ukrainian for temporary refuge, with room for as many as 100,000 placements.
Homes for Ukraine Scheme. In short, this scheme allows both businesses and individuals to sponsor a named contact, or contacts, and provide them housing for at least six months.
Many workers have found that the ability to work remotely allows them to find a better work-life balance, which, in turn, has a positive impact on their overall well-being. Hiring remote workers for contract assignments also helps employers avoid overloading their core teams so they don't burn out.
Fully remote means an individual, team, or company that is not based out of a centralized office location. For example, a team may have a “fully remote” member who works remotely all the time while their colleagues work from an office.
If you wish to provide support to a Ukrainian beneficiary under the Uniting for Ukraine process, you must file a new Form I-134, Declaration of Financial Support, even if you already submitted a prior Form I-134, Affidavit of Support, with your pending Form I-131.
You can register your interest to become a sponsor / host for Ukrainians via the Homes for Ukraine portal. ... These self-matching services that might be able to help you arrange your sponsorship arrangement include:
If you have a small project or a small part of an ongoing project for which you lack adequate talent, hiring an individual freelancer may be the best option for your company. You can find a Ukrainian software developer on popular freelancing platforms such as Upwork, Freelancer.com, Fiverr, etc.
Introduction. The Ukraine Family Scheme allows applicants to join family members or extend their stay in the UK. It is free to apply. Your family members will be able to live, work and study in the UK and access public funds.
Your permission letter will tell you if you need to collect your Biometric Residence Permit ( BRP ), and where to get it, when you arrive in the UK. You need to get it within 10 days of arriving or by the expiry date on your visa, whichever is later. A BRP is a card with your immigration status on it.
If your remote employees are based in the same country or region as your company, paying them is pretty simple. Generally, you should use the same process as you would to pay office-based employees: add the employee to your payroll system, pay local contributions, and deduct relevant taxes from their income.
A permanent remote worker will file their personal income taxes in their state of residence, whether they are a W-2 employee or a 1099-NEC independent contractor.
Do You Have to Pay Remote Work Taxes in Another Country? Yes. Most countries have tax-residency rules that dictate how long you can stay in their country before becoming a tax resident. In most cases, you must file as a tax resident and pay income tax if you stay for more than six consecutive months in a year.
Summing up, remote workers must file taxes in their tax residence country. This is defined as the principal residence or usual abode. Digital nomads might face a few extra layers, given that they are physically located in other countries during the fiscal year, so this means that local taxes might also be applied.
What Is a Digital Nomad Visa? A digital nomad is someone who lives a nomadic lifestyle and uses technology to work remotely from outside their home country. A digital nomad visa is a document or program that gives someone the legal right to work remotely while residing away from their country of permanent residence.
If you're planning on working remotely while you travel, don't just rely on tourist visas–you could end up being detained or deported if the local authorities find you violating the terms of the visa you're traveling on. There's no universal visa rule for every country in the world.
It's still possible to work remotely for a company overseas while avoiding double taxation. Some tax experts recommend changing your employment contract with a foreign company to become an independent contractor.
it is prohibited to use a tourist visa while working remotely - this may lead to legal actions against the employee and the employer. often they depend on nationality other than residency (or the employer's residency)
We understand many people want to help Ukraine and those suffering from ongoing Russian aggression. We strongly advise against U.S. citizens traveling to Ukraine. Please see the below resources on ways you can safely contribute.
The Accommodation Recognition Payment (ARP) is a tax-free payment of €400 per month for each property used to provide accommodation to refugees from Ukraine. The payment will increase to €800 per month from 1 December 2022.
If you want to offer a home to people fleeing Ukraine, you can become a sponsor as part of the Homes for Ukraine scheme. Use this service to record your interest in becoming a sponsor.
Monthly Sponsorship cost: Singles: $110 (1.5 juta); Families: $190 (2.7 juta). NHRM accepts partial sponsorships (such as 50%) but requests a minimum commitment of 1 year if possible.
There is no fee for Ukrainians to apply for humanitarian parole through this program. Filing for humanitarian parole through the standard form costs $575 per person. Ukrainians who already paid that fee through another pending application can have it refunded.
How much does it cost? There is no cost to U.S.-based sponsors or Ukrainians to apply. However, once authorization is approved, Ukrainians must find and fund their own way of travel to a U.S. port of entry.
If you want to quickly provide aid to Ukraine today, the best way is to donate to the Red Cross' Ukraine Crisis Appeal. Read through the FAQs below to learn how you can support Ukraine in other ways, such as hosting a refugee in your home and fundraising. Together we can change the lives of people in need.
Any prospective employee who is a Ukrainian national, who has not applied for permission to stay in the UK, will not have a right to work. This means you should not employ them until they have taken action to regularise their status in the UK.
Remote workers may come from different parts of the globe and they may or may not have a face-to-face meeting with their colleagues or manager. A virtual team is composed of members who may be working together on the same project but report to different managers or team leaders.
You can work from home full-time or part-time, depending on your job and company policy. People who work from home most of the time are usually called remote workers. More and more remote jobs emerge every day worldwide as companies realize they don't need people to be in a traditional office space.
Ukrainian nannies and housekeepers are allowed to be in the USA only for 6 months per year. This duration is provided by a tourist visa which is valid for 10 years.
When they start working for the first time in Ireland all the need to do is provide their employer with their PPS number. Then the employer will be able to register their job with Revenue so they can pay taxes etc.
Any prospective employee who is a Ukrainian national, who has not applied for permission to stay in the UK, will not have a right to work. This means you should not employ them until they have taken action to regularise their status in the UK.
You can hire an au pair if they: are from the UK or Ireland. are from an EU country and have settled or pre-settled status under the EU Settlement Scheme, or are eligible to apply under the EU Settlement Scheme. have a Youth Mobility Scheme visa.
Employers with a Home Office issued sponsor licence can recruit Ukrainian nationals by allocating a certificate of sponsorship so they can apply for a skilled worker visa, but the vacancy has to be genuine and the applicant has to meet the skill and minimum salary threshold for the skilled worker visa.
Introduction. The Ukraine Family Scheme allows applicants to join family members or extend their stay in the UK. It is free to apply. Your family members will be able to live, work and study in the UK and access public funds.
Homes for Ukraine Scheme. In short, this scheme allows both businesses and individuals to sponsor a named contact, or contacts, and provide them housing for at least six months.
The Accommodation Recognition Payment (ARP) is a tax-free payment of €400 per month for each property used to provide accommodation to refugees from Ukraine. The payment will increase to €800 per month from 1 December 2022.
The UK is proud to extend the same employment rights that everyone in the UK is entitled to, to people arriving in the UK from Ukraine. If you are offering employment opportunities, please make sure that you understand these rights, which are determined by the employment status of the worker.
It is possible for both asylum seekers and refugees to get a DBS check by having their finger prints taken at a local police station but this will take longer.
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